Operations Coordinator

  • Austin, United States
  • Full-time
  • Administration

We're seeking an Operations Coordinator with a vibrant energy and a proven track record of problem-solving in an operational context. This role is critical to the seamless execution of our day-to-day operations, including travel coordination, event planning, mail logistics, bank runs, and support with invoicing tasks.

Key Responsibilities:

  • Travel Coordination: Plan and manage travel arrangements for team members, ensuring efficient and cost-effective travel solutions.
  • Event Planning: Organize and oversee company events, from conceptualization to execution, ensuring a memorable and positive experience for all attendees.
  • Mail Logistics: Manage incoming and outgoing mail logs, ensuring accurate tracking and timely distribution of correspondence.
  • Bank Runs: Conduct regular bank runs for various operational needs, maintaining a high level of trust and confidentiality.
  • Invoicing Support: Assist with invoicing processes, ensuring accuracy and timeliness in billing and record-keeping.

Ideal Candidate:

  • Energetic and Proactive: Brings a high level of energy and enthusiasm to the team, always looking for ways to improve operations and tackle challenges.
  • Experienced: Has a solid background in managing travel, events, mail logs, and banking tasks, with some experience in invoicing.
  • Problem Solver: Demonstrates exceptional problem-solving skills, with the ability to think on their feet and address issues efficiently on an operational scale.
  • Trustworthy: Capable of handling sensitive information and tasks with discretion, earning the trust of the team and management.
  • Team Player: Works collaboratively within the team, willing to take on additional responsibilities as needed, and supports the growth and development of peers.